New User Information

Changing your campus directory entry

The new campus directory lets you take charge of your own information.  Through the University's Business and Administrative Strategic Information System (BASIS) you can customize your directory profile to appear as you wish.

You can change information by following these steps:

  • Log in to webBASIS at http://webbasis.uark.edu
  • Select My Personal Data on the right hand menu
  • Select Addresses, etc.
  • Make applicable changes to your profile, specifically to telephone numbers, "Preferred Name" and "Working Title".

Employee Address Information

Once you have entered your information press the 'Validate' button, then be sure and press the 'Save' button to save your changes. 

What is BASIS?

BASIS is a University of Arkansas developed suite of integrated applications addressing the institution's human resource, business, and financial needs. Generally the areas addressed include employee payroll, benefits, and leave accounting; travel, purchasing, and accounts payable; asset tracking, budgeting, and accounting; and non-student billing and receivables. A list of all the applications along with a brief description of each application is available under the BASIS Applications tab.

How do I get access to BASIS?

If you are an employee or affiliate with no job duties involving the entering of data in BASIS, you may access webBASIS in order to view your employee information.  Simply log in to webBASIS (see link under banner) using the Employee/Affiliate Access login, enter your UARK ID (which is the first portion of your email address: for example:  dcarter@uark.edu is entered as DCARTER, and your UARK password.  REMEMBER:  You must use your Official University of Arkansas email address, not another email address you may be using.  Your Official Email address will ALWAYS end in uark.edu

If you are an employee or affiliate who will also be entering and/or approving transactions OR viewing data in BASIS there are a few things that you must do in order to gain "Administrator Access".

  1.  The first thing you must do is activate your administrative id (Admin ID).  To retrieve and activate your Admin ID go to webBASIS (see link under banner) and login the Employee/Affiliate Access using your UARK ID (which is the first portion of your email address, see paragraph above), and email password.  Once you are logged in you will select the Admin ID Request link.  Your Admin ID will be displayed.  To activate your id, you must enter an initial password (temporary password).  This password MUST be exactly 8 characters and must contain at least 1 capital letter and 1 number.  Please Note:  You will be required to change this initial password the first time you log into 3270 BASIS or webBASIS via the Administrator login.  Next you must Validate and Save the entry.  Your Admin ID is activated.  Please track of your new Admin ID and initial password as you will enter this information when you get to Step 4. 
  2. This step is identifying whether or not a virtual 'desk' has been assigned to your position.   An individual's 'desk assignment' is based upon his/her position, or in the case of an hourly employee, an explicit (user-based) assignment has been made.  You MUST have a desk before you can access the 'Administrator Menu' in webBASIS or a specific application in 3270 BASIS.  The best method for finding out if you have been granted a virtual desk, is to ask your supervisor.  If the supervisor is unsure, he or she may contact Financial Affairs for verification.  Once a 'desk' has been assigned to your position with the appropriate roles and privileges you are ready for Step 3.
  3. This step will require you to have a networked computer with TN3270 emulation software installed.  If this software is NOT installed on your computer, there is a link to download the software under the banner, entitled "Download QWS3270."  Please note that there are two different versions available depending on whether you need Mac or Windows.  Once the software is available you are ready for the next step.
  4. Accessing BASIS:  You have the option of accessing BASIS either via the webBASIS login or of logging in via 3270 BASIS.  3270 BASIS is where the majority of entry of data occurs.  To login via 3270 BASIS you will double click on the icon on your desktop labeled 'Admin'.  (It will be a picture of a monitor with a Q in the middle and a lock on the side).  The system will prompt you to enter your USER ID.  (the ADMIN ID you activated earlier).  Enter your Admin ID and tab to the Password where you will enter the password you initially created from webBASIS when you activated your ADMIN ID.  After you enter that password and press 'enter' the system will prompt you to change your password.  Once you enter the new password, the system will prompt you to re-enter it.  Once you complete this step you will have Administrator access to both 3270 BASIS, and webBASIS.   If accessing BASIS via webBASIS you will be prompted to change your password by selecting the 'Change Admin Password' button.  You will be required to type your new password. 

Who assigns the Applications I need access to?

If you are assuming the job responsibilities of the person who previously held your position, chances are you already have access to all the applications you need to perform your job duties.

If you have been assigned a brand new desk in BASIS, or if you need access to additional applications, you must contact the application owner for those applications to which you need access.  Please note that your supervisor will need to request any additional access you might need.  A list of application owners, is available by selecting the BASIS Applications and Owners tab.  Each application, once selected, will display a short description of the application along with the names of the owners.

How Your Computer Communicates with BASIS

  The Mainframe Environment

In order to understand some of the discussion below with regard to how your screen looks and how your keyboard functions, we first need to begin with a basic overview of our mainframe environment. BASIS applications live on a mainframe computer and run under CICS and Adabas TPF. These terms may mean nothing to you, but what they signify to you as a user is that you use your PC or Macintosh desktop computer to interface with a computer application running under a very complex and sophisticated mainframe environment. By itself, without a standard interface, your desktop computer would be unable to communicate properly.

3270 emulation

The interface you use is called a 3270 telnet (a TCP/IP protocol) program. These programs come in many different flavors, with different capabilities.  But before we discuss the various capabilities, you must first understand a bit about 3270 emulation.

The term "3270 emulation" refers to the fact that these software programs interface with mainframe applications by making it look to the mainframe as if your desktop computer is an IBM 3270 terminal (sometimes called dumb terminals). These terminals were the original devices used to connect with mainframe computers many years ago. Typically, they consisted of a monitor (display) and a keyboard, and did not have their own internal processing capability. Once this sort of connection is established, you are in effect no longer using the 486, Pentium, or PowerMac in front of you, but are instead working within the rules and confines of the 3270 environment.

One final note should be made here about 3270 terminals. The 3270 screen is made up of fields, either protected or modifiable. The terminals operate in blockmode which means that the mainframe (BASIS) does not respond to any entries or changes you make to these onscreen fields until you submit the updated screen, usually by pressing Enter or a PF key. This is different from many PC-based spreadsheet, database or word-processing applications you may use where on-screen changes take immediate effect.

3270 terminal types

The term 3270 is a generic one since there are actually three basic types of 3270 connections supported by BASIS, each with different capabilities.

3270 The simplest of the three. 3270 terminals are monochromatic (one-color) displays able to show only normal or intensified (bold) text.
3278 Adds reverse video and underlined text. Among the development team and veteran BASIS users, the reverse video (or reverse highlighting) is a favorite since it allows the user to quickly determine via visual cues which fields are modifiable, required, etc.
3279 The most capable of the emulations. It adds the ability to display text in seven different colors.

You can set your 3270 type, and control the 3279 colors (if supported by your emulation software) through the BASIS user profile screen (accessed by pressing PF6 on the logon screen). See "Maintaining Your User Profile" for further information about customizing the screen.

Generally speaking, if your software and monitor support it, you are encouraged to use 3279 mode since it offers the greatest control over the look of your screen. This is usually available while using a Network or PPP connection, but will not be available while using a non-PPP, dial-up connection.

BASIS Mainframe Keys and Keyboard Mapping

Keyboard mapping is important to you because you need to know which keys on your desktop machine are being used to emulate the 3270 keys the mainframe is expecting. Below we cover some common function keys and other special use keys. If a BASIS program tells you to press PF10, this could literally be any key or any combination of keys on your machine. Generally, default keyboard mapping for emulation programs will use your PC or Macintosh F (function) keys to represent the mainframe PF (programmable function) keys, but other 3270 keys are not so clear. When you wish to move your cursor from one line to the next, or from one field to another, or you want to erase an entry in a field, you need to know how your software represents 3270 keys like Newline, Tab, and Erase EOF (end of field).

Depending upon the 3270 software you are running, you may see variations in the keys used in the default setup, and in your ability to reset, or re-map those keys. This is especially true of dial-up software. Addressing all variations in 3270 emulation software and keyboard mapping is beyond the scope of this document. Instead, this is intended to provide support and explanation for the common usage seen with on-campus PC-compatible and Macintosh computers. Contact Computing Services Help Desk at campus extension 5-2905 with any questions or problems not addressed here. Please be prepared to tell the technician:

  • The type of computer system you are running (PC/Mac)
  • Your operating system (Mac, Windows 3.x, Windows 95, Unix, OS/2, etc.)
  • Your type of connection (On-campus Networked or PPP dial-up, dial-up through Voyager, etc.)
  • The 3270 software product and version you are running (tn3270, OnNet 2.1, ProComm Plus, Kermit, PCTCP 2.3, NCSA, Red Ryder, etc.)

Commonly used 3270 keys

The following list shows mainframe 3270 keys. In order to process these keys using your desktop computer, you need to know how your tn3270 software emulates these keystrokes. For that information, please refer to "Common PC-compatible keyboard mapping" for PCs or "Common Macintosh keyboard mapping" for Macintosh computers.

3270 Key Purpose
Enter Submit on-screen entries to mainframe for processing. 1
Insert Toggles between typeover and text insertion.
Home Moves cursor to first input field on the screen (the Command field in BASIS).
Tab Moves the cursor to the first position of the next field on the screen (fields run left to right, top to bottom, and wrap from last field to first field).
Back Tab Moves the cursor to the first position of the previous field on the screen.
Clear Clears (resets) current screen display. This is used in other mainframe applications, such as CMS, but is trapped and will result in an error in BASIS. Instead, PF5 is used to reset a screen.
Erase EOF Erase to End Of Field. This key deletes any characters from the current cursor position to the end of the current field. It is especially handy for deleting lengthy or unwanted text entries, instead of spacing over each character or holding down the delete key.
Newline Moves the cursor to the first position of the first modifiable field which is on a line vertically below the current cursor position. In the example below, we would move from the field One to the field Five with a single keystroke, whereas Tab would require four (4) keystrokes.
One : _____ Two: _____ Three: _____ Four : _____
 
Five: _____ Six: _____ Seven: _____ Eight: _____
 

Note: The usage noted below for all PF keys is for BASIS. Other mainframe applications are likely to utilize the PF keys in different manners.

PF1 Help
PF2 Suspend (See Help Topic "Using the Suspend Feature" for more information.)
PF3 Quit
PF4 DeCode
PF5 Restart
PF6 Can vary by application. Often used to access Detail or Percentage windows.
PF7 Back/Previous/PageUp
PF8 Next/Forward/PageDown
PF9 Can vary by application. Often used to access Display or Detail facilities.
PF10 Save
PF11 Options/Comments or other special function
PF12 Flip (change PF key display to show PF13-24) or Print, or other special function.
PF13-24 As assigned for special functions. Usually only available when PF12 is labeled as "Flip." 2
PA1 Access the COM-PASS Natural session manager, which allows you to simultaneously run up to nine BASIS applications (or other Natural applications which run under Adabas TPF).
PA2 Prints the current screen at Computing Services. Since the printout is not identified with a user and will be recycled, please do not use this key.
PA3 Switch to the next COM-PASS session (first setup under the Natural session manager accessed via PA1).

Common PC-compatible keyboard mapping

Again, depending upon your software, the default mapping (or mapping customized by a previous user) may be different. These are common settings seen on many of the configurations around campus. If for some reason they do not work for you, check to see if your software has re-mapping capabilities, and/or contact Computing Services for assistance.

3270 Key PC-Compatible Key
Enter Enter
Insert Insert
Home Home
Tab Tab
Back Tab Shift + Tab
Clear + (plus) on numeric keypad
Erase EOF - (minus) on numeric keypad
Newline End
PF1 - PF12 F1 - F12
PF13 - PF24 (Shift + F1) - (Shift + F12)

Common Macintosh keyboard mapping

3270 Key Macintosh Key(s)
Enter return
Insert apple + i
Home home
Tab tab
Back Tab shift + tab
Clear clear (num lock)
Erase EOF apple + e
Newline shift + return
PF1 - PF12 F1 - F12
PF13 - PF24 (shift + F1) - (shift + F12)

How To Navigate in 3270 BASIS

BASIS mainframe keys and keyboard mapping

Keyboard mapping is important to you since you need to know which keys on your desktop machine are being used to emulate the 3279 keys the mainframe is expecting.  Below are some common function keys and other special use keys.

 3279 key Purpose 
Enter     Submit on-screen entries to mainframe for processing.
Insert     Toggles between type over and text insertion.
Home Moves the cursor to the Command field
Tab    

Moves the cursor to the first position the next field on the screen (fields run left to 

right, top to bottom, and wrap from last to first).

Back Tab Moves the cursor to the first position of the previous field.
Clear Clears (resets) the current screen.  PF5 key is also used to reset the screen.
Erase EOF  
Newline  
PF1  
PF2  
PF3  
PF4  
PF5  
PF6  
PF7  
PF8  
PF9  
PF10  
PF11  
PF12  

BASIS Network Printer Requirements

BASIS: Printer Requirements

In order to print Reports from 3270 BASIS, a networked printer with a PCL driver is required. Prior to purchasing a printer for BASIS printing, ensure that PCL drivers and networking are supported. Enhanced "host-based" printing for Windows and Mac is not sufficient.

Listed below are examples of printers that will and will not work for BASIS printing

Models that Support PCL

  • HP Color LaserJet 8550, 8500, 5200, 4600, 3800, 3700, 2605, 2550, 2025, 1525, and CP5525dn series.
  • HP LaserJet 9050, 9500, 6015, 5100, 5000n, 4700, 4600, 4350, 4300, 4250, 4200, 4100, 4050, 4005, 4000, 4015, 3050, 3005, 2820, 2600, 2420, 2400, 2300, 2200, 2015, 1320, 1300, 1200, 1160, 1100, p1005, and p2055dn series.
  • HP LaserJet 5
  • HP Office Jet 7410
  • HP Desk Jet 1220c and MP830
  • HP CQ140A
  • Dell 513Ocdn, 5130, 5110cn, 3115, 1815, and 2130cn
  • Brother DCP9045cdn, MFC9970, and MFC8480
  • Lexmark E260dn
  • Kyocera c5030
  • Xerox WorkCentre 7428, 7345, 7335, 5638, 5225A, 5325, 5645, 5765, 5135, 5030, and 265
  • Xerox Phaser 8560dn, 7760, 7500, 6180mfp, 5500, and 3250

Models that DO NOT Support PCL

  • HP LaserJet 1020, 1022, and 1025
  • HP LaserJet Pro m1212nf
  • HP Color LaserJet 3600, 3500, 2600, and 1600 series
  • Xerox Phaser 6110

Any questions regarding setup of printers, please contact Cindy Knott, at cknott@uark.edu

BASIS Print Setup for Windows

BASIS: Print Setup for Windows

The following instructions explain how to setup BASIS printing on a non-networked computer if you are utilizing Windows 7, Vista, or XP.

Windows 7

  1. Login to Windows utilizing Administrative privileges
  2. Click Start and Control Panel
  3. Select Programs and Features
  4. Click "Turn Windows Features on or off"
  5. Click to expand the Print Services directory, and check the LPD Print Service box. Click OK
  6. At the Control Panel, click Hardware and Sound. Now click Print and Document Services
  7. Right click the printer to print from the mainframe. Click Customize printer
  8. Click Sharing. Check the "Share this printer" box and enter the Share name as win7. Click OK
  9. Click Start, All Programs, Accessories, Command Prompt
  10. At the prompt, enter ipconfig and press Enter
  11. Find your IP address prior to requesting a Domain Name (DNS)
  12. Find or request your DNS entry:
  13. If you are on the new Network Registration system, your computer will have already been assigned a DNS entry. To locate your computer's DNS entry:
  14. Click Start, All Programs, Accessories, Command Prompt
  15. At the prompt, enter nslookup xx.xx.xx.xx where "xx.xx.xx.xx" is the IP address of the computer. (There must be a space after lookup)
  16. Make a note of the computer's DNS entry
  17. If you are on the old DHCP Registration system, register a DNS name for your computer
  • Submit an AskIT case with Network as the subject line, providint the following information in the Description:
  • Printer Domain Name
  • Contact Name
  • Phone Number
  • Budgetary Unit
  • email Address
  • Location of the printer-Building and room
  • Brand and model of the printer

Windows Vista

  • Log into Windows with Administrative Privileges
  • Click Start, Control Panel. Click Programs
  • Click Turn Windows features on or off
  • Click to expand the Print Services directory, and check the LPD Print Service box. Click OK
  • Click Start, Control Panel. Click Printer
  • Right click the printer to print from the mainframe. Click Sharing
  • Click Change sharing options
  • Check the Share this printer box and enter the Share name. For example: winvista Click OK,
  • Click Start, All Programs, Accessories Command Prompt
  • At the prompt, enter ipconfig and press Enter
  • Find your IP address prior to requesting a Domain Name (DNS)

Find or request your DNS entry:

  • If you are on the new Network Registration system, your computer will have already been assigned a DNS entry. To locate your computer's DNS entry:
  • Click Start, All Programs, Accessories, Command Prompt
  • At the prompt, enter nslookup xx.xx.xx.xx where "xx.xx.xx.xx" is the IP address of the computer. (There must be a space after lookup)
  • Make a note of the computer's DNS entry
  • If you are on the old DHCP Registration system, register a DNS name for your computer
  • Submit an AskIT case with Network as the subject line, providint the following information in the Description:
  • Printer Domain Name
  • Contact Name
  • Phone Number
  • Budgetary Unit
  • email Address
  • Location of the printer-Building and room
  • Brand and model of the printer

Windows XP

  1. Log into Windows with administrative privileges
  2. Click Start and Control Panel. Double click Add or Remove Programs
  3. Click "Add/Remove Windows Components"
  4. Double click "Other Network File and Print Services"
  5. Check the "Print Services for Unix" box. Click OK. Click Next and Finish to save the changes.
  6. In the Control Panel, double click Performance and Maintenance. Double click Administrative Tools, Double click Services, and double click TCP/IP Print Server.
  7. Set Startup type to Automatic. Click OK
  8. Click Start, Printers and Faxes. Right click the printer to print from the mainframe. Click Sharing
  9. Click the radio button for Share this printer and enter the Share name, For example: winxp. Click OK
  10. Click Start, Run, Enter cmd. Click OK
  11. At the prompt, enter ipconfig and press Enter
  12. Find your IP address prior to requesting a Domain Name (DNS)

Find or request your DNS entry:

  1. If you are on the new Network Registration system, your computer will have already been assigned a DNS entry. To locate your computer's DNS entry:
  2. Click Start, All Programs, Accessories, Command Prompt
  3. At the prompt, enter nslookup xx.xx.xx.xx where "xx.xx.xx.xx" is the IP address of the computer. (There must be a space after lookup)
  4. Make a note of the computer's DNS entry
  5. If you are on the old DHCP Registration system, register a DNS name for your computer
  • Submit an AskIT case with Network as the subject line, providint the following information in the Description:
  • Printer Domain Name
  • Contact Name
  • Phone Number
  • Budgetary Unit
  • email Address
  • Location of the printer-Building and room
  • Brand and model of the printer

Reports in BASIS - What they are and how they work

Printing Reports from BASIS

Some BASIS applications provide facilities

Maintaining your User Profile

User Profile

 You will have a 'default' profile assigned when your 3270 emulation software is setup.  You may update these settings by selecting PF6 (Prof) key.  More information on defining your colors may be found by accessing How to I change the Colors on my Screen

.Note: The terminal emulation software used to access Admin may also be used to define foreground and background color settings of the various 3270 field types.

To update the profile, enter the desired changes and press ENTER to validate. Many options are available where you merely enter an 'x' to select the desired choice. PF1, Help, is available on all input fields to provide a definition of the field and, in some cases, select from a list of possible values. In addition to validating entries, ENTER will also show the the effect of terminal and field attribute changes. For example, color choices will be illustrated in the sample field as well as the actual fields on the screen that carry those attributes. The user profile is saved only if all data is valid and PF10 is pressed.

Terminal Types

Most terminal emulation software will support 3270, 3278, and 3279 type terminals. These relate to original IBM terminal hardware devices. The 3270 was a monochrome (one color, typically green and thus the reference as a green screen) terminal that only supported default intensity and intensified (bright) fields. This choice is not recommended. 3278 terminals are also monochrome but support the presentation of selected fields in reverse video or underlined. BASIS will utilize these attributes for a 3278 type terminal, but this is still not the recommended choice. A 3279 terminal supports 7 colors as well as reverse video and underlining. Unless there is an overriding reason, this should be the selection for BASIS users. Given a 3279 terminal selection, you may then select the four primary colors that will be used throughout BASIS to provide special visual cues. (In order to maximize this effect, these four colors must be different.) In addition, you may select the colors for your message line, PF Key names, and PF Key values. You may change these assignments by entering your desired color codes in the appropriate fields. Available color codes are displayed on the screen in that color (e.g. "BL" is displayed in blue). If the screen becomes garbled or some fields disappear, your emulator apparently will not support the features of a 3279 terminal. Press PF12 to return to a 3270 terminal type. If you get confused about the colors being assigned to fields, there are two easy ways to backout of the situation:

  • Press PF6 for the Default colors, or
  • Press PF5 to Restart. The previously stored values for all fields will be re-read from the database and restored to the screen.

Field Validations

Invalid entries will result in an error and must be corrected before any data base change is allowed. The validations performed include:

  • The user must have been permitted access to the "Default Application" selected.
  • The "Report Output Destination ID" must exist (use PF1 here to search for a printer name).
  • A user is allowed to enter color codes only if the user's terminal type is 3279. The color codes entered must be one of the 7 values displayed: BL, GR, NE, PI, RE, TU, YE; and the first four must all be different.
  • One and only one selection must be made for "Message Line Location", "PFKey Format", "Terminal Type", and "Show modifiable and TARGET previous value as".

Special Processing

  • PF1 will invoke help for the field where the cursor is positioned.
  • PF3 allows the user to quit without saving changes to the profile.
  • PF5 will perform a restart, re-reading the original values from the database.
  • PF6 assigns default values to the user's profile fields, according to terminal type. If a profile has never been established, terminal type is assigned '3279' by default.
  • PF10 saves the current settings and exits the user profile program.
  • PF11 sets the Terminal Type to 3279 and makes default color assignments.
  • PF12 sets the Terminal Type to 3270 for monochrome terminals and protects color selection fields from entry.

Who do I contact if I need training?

Please contact Donna Carter at 479-575-4164 or email at dcarter@uark.edu to schedule training on all BASIS applications.